The Paperwork You Need When Selling Your Home

Wondering just what you need to have with you to make home selling go by smoothly? Here is all the paperwork sellers typically need!

The Paperwork You Need When Selling Your Home Close
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The Paperwork You Need When Selling Your Home

Posted by Gary Ashton on Friday, June 7th, 2019 at 9:36am.

Home Selling Documents and RecordsSelling your home means getting organized and making sure you have the proper paperwork - before the sale. Whether you are a first-time home seller or you are a veteran at doing so, having ready access to the necessary documents will make the home selling process much smoother.

Today, many of these documents may be available in digital form. In that case, make sure to keep a record of the electronic location of each so you can access them quickly. One option is to go create a checklist, then print them and maintain a file with all of the printed docs for easy access.

Types of Paperwork Needed for Home Selling

Since many of the documents listed below contain sensitive financial and personal information, they should be stored in a secure location such as a locked cabinet or within an encrypted server (if still in digital form). Whatever form you decide to store the necessary paperwork in, keep these important documents on hand.

If you are unsure if you should include any additional documents related to your home, ask your real estate agent! They will be able to tell you whether or not it will be beneficial or needed in your home's sale.

The Purchase Contract

This is the original contract of sale from when you purchased the home. This should include the purchase price you paid.

All Tax Records

These tax records could vary from location to location (a Nashville neighborhood home's taxes may differ from other cities or states), but might include property taxes, school tax or any tax information that a buyer would need to know about.

Any Professional Home Inspections

Any records of prior home inspections that have been performed by professional home inspectors, as well as their findings, may need to be made available to the buyer or your real estate professional.

Your Homeowner's Insurance

The documentation detailing your homeowner's insurance might be of interest to a buyer.

Mortgage Documents

Your real estate agent may need to review your original and current mortgage documents to assist them with the calculation of the net cash proceeds after your home sale.

Title and Ownership Documents

The title and other documents that establish your ownership of the property might not be something that you keep on the premises. They might be kept in a safe deposit box, which would involve making an appointment with your financing institution. In this category, include documents such as a certificate of occupancy, the certificate of compliance with local building codes, a survey of the property, and/or a certificate of compliance with zoning codes and other related items.

Any Home Appraisals

Include and make available the original professional appraisal that was completed when you purchased the home. In addition, make sure you also include any changes that were documented since that appraisal was completed, such as new additions or major improvements to the home.

Records of Improvements

If you've been in your home for any length of time, it's likely that you have made improvement to the home. It is important to keep all records and receipts pertaining to these improvements. Not only will they show the buyer how you've improved the home, they may also help justify the asking price more accurately.

Appliance Information

If you are conveying any of your appliances with the sale of your home, the new owners may need both the manuals and warranty information. While most people think about dishwashers and refrigerators when they are conveying appliances, don't forget about water softeners, generators and well pumps, if applicable.

Homeowner's Association Documents

If your home is located in a neighborhood with a homeowner's association, such as the Kennesaw Farms community, the buyer may need or request the documents related to the HOA Bylaws and regulations.

Records of Repairs and Maintenance

Records of maintaining and repairing your home are valuable pieces of information for a buyer. These records help paint a picture of ongoing care to keep stable the home's integrity.

Other Professionals Paperwork

Over the course of the sale of your home, you could potentially be working with a half dozen or more professionals. These could include a real estate agent, accountant, stager, lawyer, movers, auction houses and contractors such as electricians, roofers, plumbers and more. Be sure and keep all invoices, contracts and warranties from all professionals having to do with your home sale.

Sale Prices of Comparable Homes

Knowing the price point of the market for your type of home is important in determining a realistic sale price. While your real estate agent might provide this for you, it may also be a good idea to pull together your own reference list.

While the above list of documents is extensive, it's designed to give you a starting point. The exact paperwork you need could vary depending on the state and locality that you reside in or that the property is located in. Your real estate agent will help you sort out what is needed and what is optional. However, having all of the paperwork ready and handy will save a great deal of time and headaches in the future.

What to Do if You Lose Important Home Selling Documents

While keeping all the documents yourself is the easiest course, sometimes papers get misplaced, accidentally destroyed, or downright lost. Your first point of contact should be the company that handled your closing as they are legally required to keep all documents for a certain length of time. Next, contact the attorney who represented you at closing and try the real estate agent who represented you during the purchase as they may have access to some of the materials, or may be able to contact the original seller to see if they may be able to provide copies. Registry documents or deeds must be certified copies, however, so a visit to the registrar's office will be required. It is also recommended to file a police report detailing the lost documents to prevent someone from trying to initiate a sale with the original, certified deed. 


Gary Ashton

The Ashton Real Estate Group of RE/MAX Advantage

The #1 RE/MAX team in the World!

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