Condo Maintenance: Whose Responsibility are Common Elements & Limited Common Elements?

Owning a condo means you're responsible for its maintenance, but sometimes there's also a COA to handle some aspects. Here are the differences between what a condo owner is responsible for and what the COAs take care of.

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Condo Maintenance: Whose Responsibility are Common Elements & Limited Common Elements?

Posted by Gary Ashton on Tuesday, November 15th, 2022 at 8:55am.

Condo Maintenance for Owners and HOA

A condominium or condo offers buyers an opportunity to own a home without the sometimes costly maintenance responsibilities that come with a single-family detached house. Most condos are individual units in a mid-rise or high-rise building, similar to an apartment. The owner is only responsible for maintaining their unit, while a single-family detached homeowner must deal with everything on the exterior and the property the house sits on. Read on to find out more about the maintenance responsibilities of condo owners.

What Belongs to the COA vs. the Condo Owner?

It's typical for a condo to be part of a COA or Homeowners Association. The COA acts as the governing body for the owners and must create and keep updated a document called the CC&Rs (Covenants, Conditions, and Restrictions) for the community. All owners should receive a copy and note the section that details what belongs to the COA and the condo owner. This impacts maintenance responsibilities.

Similar to how an HOA works, the COA owns or is responsible for maintaining and upkeep various common areas. The owners of the individual condos typically share these areas, but the unit owners are not responsible for the maintenance.

The areas include but may not be limited to:

  • Fitness room, gym, workout rooms
  • Clubhouse, meeting rooms, library, business center
  • Swimming pool, splash pads, sun deck, lounge area
  • Rooftop lounge/deck
  • Lobby lounge, welcome area
  • Lighting in hallways, common areas
  • Roof, fences, gates

Additionally, condo owners are usually not responsible for maintaining the building's exterior, including landscaping, walkways, and parking areas. In climates where snow removal is needed, the COA handles it.

The fees a condo owner pays the COA help fund the maintenance and upkeep of the community's common areas. Limited exterior items/areas like the HVAC unit and an attached patio, balcony, or deck are usually the COA's responsibility to fix if something goes wrong, but this may vary depending on the CC&Rs. Unit owners are responsible for everything inside the condo.

Maintenance in Private Units

Condo Owner Painting WallAn owner-occupied condo is a home, a private unit. The CC&Rs of every COA will vary, but in general, the condo owner is responsible for most maintenance within the unit, meaning there may be times to call a plumber. Maintenance jobs will vary, but a condo owner will need to handle several, just as an owner of a single-family detached house would.

These often include:

  • Plumbing issues: stopped-up sink, leaking toilet, broken pipes
  • New fixture installations: faucets, showerheads
  • Hardware replacements: cabinet pulls/handles, interior door knobs
  • Repair or replacement of flooring: carpets, hardwood, tile
  • Annual fireplace cleaning/inspection and any repairs needed
  • Painting and restoration of the walls, ceiling, and trim

Some plumbing issues may fall to the COA, but it will depend on what the governing documents/CC&Rs state.

If appliances came with the condo when purchased, those items are the condo owner's property, not the COA's. If an appliance needs repair or replacement, it is the condo owner's responsibility. This differs from an apartment rental, where appliances within the unit typically belong to the management company and are not the renter's responsibility.

While the ownership of a condo comes with interior maintenance responsibilities, one of the benefits is greater control of the condo's interior design than a renter would have.

Maintenance for Common Elements

Any area that serves more than just the individual condo unit owner may be considered a common element. Common elements are the COA's or condominium company's responsibility to maintain, keep safe, upgrade, repair, and replace as needed.

The condo owner doesn't have to worry about taking care of the swimming pool. It's a perk of living in a condo community—throw on a suit and go for a swim without having to worry about cleaning the pool. The COA or condo company maintains the equipment and regular cleaning in buildings with fitness centers. Condo owners don't have to shovel snow, mow the lawn, paint or fix exteriors, or arrange trash removal. These all fall under the common elements.

It's not unusual for the COA to vote among the condo owners to decide which repairs/upgrades take priority. Sometimes, the COA may require a special one-time maintenance fee for a larger project.

Maintenance for Limited Common Elements

The maintenance, including repair and replacement, for the limited common elements of a condo community is usually the COA's responsibility. The limited common elements are often outside the private unit but may also be within the interior. While called "common," some of the following elements may be used solely by the condo owner:

  • A private balcony, patio, deck, and terrace
  • Entryway, path, and architecture that serve the individual condo
  • HVAC units
  • Flues, conduits, ductwork, and wiring in the condo
  • Shared and/or bearing walls and columns
  • Exterior doors and windows for that particular unit
  • Private garage, assigned parking space

If the railing on the condo's balcony loosens, the condo owner can report it to the COA (or condo company if the building does not have a COA). This falls under limited common elements and is not the condo owner's responsibility. Likewise, the COA handles the maintenance if a shared or bearing wall suffers damage. Window cleaning for interior glass is usually done by the condo owner, but the exterior glass cleaning is not.

While often considered limited common elements, HVAC units may be the condo owner's responsibility. It will depend on the condo community and its CC&Rs.

What Happens if a Common Element Damages Private Property?

In a condo building, it's always clearly written who is responsible for what regarding repairs and maintenance. But what if a common element causes damage to private property? For example, if the roof leaks and lets water into a unit that causes damage to the drywall, carpet, and your album collection, who is responsible for repair costs? Whether caused by deferred maintenance or an unavoidable storm, private property was damaged because of a common element.

In cases like these, the COA would typically use insurance to cover the cost of repairing the damaged common element, leaving the condo owner responsible for any remaining damage in the unit. The COA board may also hold a vote to decide if they will assist with repair costs in situations like these. Remember to check your condo's CC&Rs to see if they have any rules about this type of situation, because they may already state how these instances are handled. If they don't, it may also provide an opportunity to file a lawsuit if you think the damages are worth going to court over.

Condo Ownership: Best of Both Worlds

Maintenance-free is a term often seen for condo and townhouse communities. It generally means the unit owners are not responsible for exterior maintenance, snow and trash removal, landscaping, and mowing like the single-family homeowner. The maintenance responsibilities for condo owners are fewer but not maintenance-free, which should be taken into consideration when deciding to own or rent a condo. If the responsibilities and maintenance costs of owning a single-family detached house seem daunting, a condominium may be the way to go.


Gary Ashton

The Ashton Real Estate Group of RE/MAX Advantage

The #1 RE/MAX team in the World!

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